BYLAWS

As of January 9, 2025

BYLAWS
Galt High Boosters, Inc.

Article I - Name and Purpose

Section 1.01. Name.
The name of this organization shall be Galt High Boosters, Inc., commonly known as Galt High School Athletic Boosters (GHSAB).

Section 1.02. Purpose.
GHSAB is a nonprofit public benefit corporation organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. The purpose of GHSAB is to support, promote, and enhance the athletic programs of Galt High School through volunteer service, financial support, and wellness advocacy. The organization works in conjunction with the Galt High School administration to coordinate fundraising efforts, provide volunteers at events, and help meet athletic goals for the school and its students.

Article II - Membership

Section 2.01. Qualification.
All parents, guardians, or persons with a student enrolled in Galt High School Athletics are considered voting members. The Principal, Assistant Principals, Coaches, Coach’s Spouses, and members of the licensed teaching staff are non-voting, advisory members.

Section 2.02. Rights and Responsibilities.
Voting members may attend meetings and events, serve on committees, and run for office. Voting members shall elect officers, review and approve the annual budget, and vote on bylaw amendments.

Section 2.03. Quorum.
A quorum for membership meetings requires at least two (2) voting members. In the absence of a quorum, no official action may be taken, but matters may be discussed and decided by the Executive Board.

Section 2.04. Meetings.
There shall be at least one annual meeting in June for officer elections (if applicable). Additional meetings may be scheduled by the Executive Board or requested in writing by four (4) or more members.

Article III - Executive Board

Section 3.01. Membership.
The Executive Board shall consist of the elected officers.

Section 3.02. Authority.
The Executive Board shall manage the organization's operations, conduct interim business, create and oversee committees, propose the budget, and execute duties consistent with the organization's mission.

Section 3.03. Meetings.
The Executive Board shall meet monthly or as needed.

Section 3.04. Quorum.
A quorum shall consist of at least two (2) officers.

Section 3.05. Action Without a Meeting.
Actions may be taken without a meeting if all Executive Board members consent in writing.

Section 3.06. Remote Participation.
Board members may participate in meetings via video or audio conferencing, provided all can hear each other.

Section 3.07. Reimbursement.
Board members shall serve without compensation but may be reimbursed for approved expenses incurred in service of the organization, per established financial policies.

Article IV - Officers and Elections

Section 4.01. Officers.
Officers include: President, Vice President(s), Secretary, Treasurer, and other officers as determined by the Board.

Section 4.02. Election.
A nominating committee led by the President and at least one additional officer shall seek candidates beginning in April. Nominations will be presented before the May meeting. Nominations from the floor are allowed. Elections shall take place at the May meeting. Terms begin in June.

Section 4.03. Term.
Officers serve a minimum one-year term and may serve as long as they have a child enrolled in Galt High School.

Section 4.04. Vacancies.
Vacancies shall be filled by a majority vote of the remaining Executive Board for the remainder of the term.

Article V - Officer Roles

Section 5.01. GHSAB Officer Roles:

• President

• Vice President(s)

• Treasurer

• Secretary

Article VI - Finances

Section 6.01. Budget.
A proposed budget shall be presented to the membership after elections or as soon as practicable. Substantial deviations must be approved by the membership.

Section 6.02. Obligations.
The Executive Board may authorize officers to enter contracts or agreements on behalf of the organization.

Section 6.03. Loans.
No loans shall be made to officers or members.

Section 6.04. Checks.
All checks must be signed by the Treasurer or an authorized designee.

Section 6.05. Banking.
Funds shall be deposited promptly. Transactions must be documented with receipts or invoices. Cash collected must be receipted with copies retained. If applicable, debit/credit card use must follow written Board-approved policy.

Section 6.06. Financial Controls.
The organization shall enforce separation of financial duties:

• All expenses require prior approval

• Bank statements reviewed monthly by a non-signer

• Biannual audits by a committee of non-signers or external CPA (see 6.07)

Section 6.07. Financial Report.
The Treasurer must present reports at each meeting and a year-end summary. If gross revenue is under $100,000, an internal audit committee may review records. If over $100,000, a CPA must conduct a review or compilation. An external audit is required for receipts exceeding $250,000.

Section 6.08. Fiscal Year.
The fiscal year shall begin July 31 and end August 1, unless changed by Board resolution.

Section 6.09. Record Retention.
Financial records shall follow standard retention policies:

• Year-end reports: 7+ years or permanent

• IRS 990s, bank statements, invoices: 7 years

• Monthly reports: 3 years Records may be stored digitally or physically in a secure location.

Article VII - Conflicts of Interest

Section 7.01. Disclosure.
Directors and officers must disclose potential conflicts of interest to the Board. Those with a conflict must abstain from discussion and vote.

Section 7.02. Recusal.
Conflicted persons must recuse themselves from final deliberations and votes but may present relevant information.

Section 7.03. Meeting Records.
Minutes must document disclosure, recusal, and vote.

Section 7.04. Annual Review.
This policy shall be reviewed annually and distributed to all officers and contractors.

Article VIII - Indemnification

The Organization may indemnify its officers and employees against reasonable expenses arising from their role, unless found guilty of negligence or misconduct. Any settlement must be approved by the Board.

Article IX - Amendments

These bylaws may be amended by a majority vote at any regular or special meeting, provided that members are given at least thirty (30) days' notice, unless such notice is waived.